System Policies & Operating Procedures

Effective Date:  May 15, 2009 Subject:  Bond Financing Post-Issuance Compliance Category: Financial Management 1.01 1. Purpose   Arkansas State University System institutions utilize bonds to finance construction and other projects.  […]

Effective Date:  December 11, 2009 Subject:  Conservation of Energy and Natural Resources Category:  Financial Management 1.02   1. Purpose   Arkansas State University System (ASU System) is committed to energy […]

Effective Date:  3/6/2020 Subject: Financial Reserves Category: Financial Management 1.03                                                                                                                                                                   1. Purpose The Financial Reserves Policy is designed to protect the long-term financial health of campuses of the System […]

Effective Date:  March 10, 2023 Subject:  Debt Management Category:  Financial Management 1.04   1. Purpose   The Arkansas State University System (System) Debt Management Policy (Debt Policy), in coordination with […]

Effective Date: December 6, 2019 Subject: Investment and Cash Deposits Collateralization Category: Investments & Foundations 1.20 1. Purpose   Investments and cash deposits made by Arkansas State University, excluding those […]

Effective Date:  August 1, 2023 Subject:  Investment Policy Category:  Investments & Foundations 1.21 Purpose   The Investment Policy of the Arkansas State University System is designed to meet the following […]

Effective Date:  May 15, 2009 Subject:  Construction on Leased Ground Category:  Capital Assets & Construction 1.40 1. Purpose   The Arkansas State University System (ASU System) is committed to ensuring […]

Effective Date: February 28, 2014 Subject: Capital Construction Project Approval Policy Category: Capital Assets & Construction 1.41 1. Purpose   Capital construction projects require a significant commitment of state and […]

Disposition of Real Property Policy Section: Capital Assets & Construction Policy Number: 1.42 Effective Date: 09/12/2025 1. Purpose   The Arkansas State University System (the “System”) Board of Trustees (the […]

Effective Date:  May 15, 2009 Subject:  Out-of-State Tuition Waiver for Residents in Contiguous Counties Category: Student Tuition & Debt 1.60 1. Purpose   The Arkansas State University System seeks to […]

Effective Date:  June 6, 2024 Subject: Student Accounts Receivable, Allowance for Doubtful Accounts, and Bad Debt Expense Category: Student Tuition & Debt 1.61   1. Purpose   The Student Accounts […]

Effective Date: July 1, 2025 Subject: Travel Expense Reimbursement Category:  Travel 1.80 1. Purpose   Cost containment is and will continue to remain a major focus of the Arkansas State […]

Effective Date:  May 15, 2009 Subject:  Nepotism Category:  Recruitment & Appointment 2.01   1. Purpose   The Arkansas State University System must avoid potential or perceived conflicts of interest that […]

Effective Date:  September 25, 2009 Subject:  Affirmative Action Category: Recruitment & Appointment 2.02     1. Purpose The Arkansas State University System is committed to the goal of equal opportunity […]

Effective Date: September 25, 2009 Subject: Background Checks Category: Recruitment & Appointment 2.03   1. Purpose   Background checks will be performed on applicants for employment within the Arkansas State […]

Category: Recruitment & Appointment Policy Number: New Hire and Annual Employee Training Policy 2.04 Effective Date: 01/01/2026   1. Policy Statement To ensure compliance with federal and state laws, promote […]

Effective Date:  04/07/67; Revised 06/09/05 Subject:  Retirement – Access to Account Due to Hardship Category:  Benefits & Compensation 2.20   Arkansas State University System wishes to allow any employee who […]

Effective Date:  May 15, 2009 Subject:  Access to Retirement Accounts by Full-Time Employees Category:  Benefits & Compensation 2.21   1. Purpose   Arkansas State University will make retirement account funds […]

Effective Date:  May 15, 2009 Subject:  Retirement Contributions for Visiting Scholars Category:  Benefits & Compensation 2.22 1. Purpose   Arkansas State University actively recruits visiting scholars to teach on its […]

Effective Date:  December 11, 2009 Subject:  Payment for Unused Sick Leave upon Retirement Category:  Benefits & Compensation 2.23 1. Purpose   The Arkansas State University System will have a uniform […]

Effective Date:  January 1, 2023 Subject:  Employee Discount of Tuition and Select Fees Category:  Benefits & Compensation 2.24 1. Purpose   Arkansas State University System will discount tuition and select […]

Effective Date: July 1, 2023 Subject: Annual Leave Policy Category: Benefits & Compensation 2.25 1. Purpose   This policy does the following: Establishes eligibility criteria for accrual of annual leave; […]

Effective Date:  September 15, 2023 Subject:  Early Retirement Benefits Category:  Benefits & Compensation 2.26 1. Purpose   Employees providing dedicated and lengthy service to an Arkansas State University System institution […]

Time and Attendance Management Operating Procedure for Non-Exempt Employees Under the Fair Labor Standards Act Operating Procedure Section: Human Resources Procedure Number: 2.27 Effective Date: 11/01/2016 1. Scope   In […]

Maximum Working Hours for Employees Not Eligible for Benefits Operating Procedure Operating Procedure Section: Human Resources Procedure Number: 2.28 Effective Date: 7/1/2013 (revised 4/8/2014)   Every campus in the Arkansas […]

Professional Development Operating Procedure for Classified Employees Operating Procedure Section: Benefits & Compensation Procedure Number: 2.29 Effective Date: 06/19/2014 In order to increase the adult degree completion rate ASU will […]

Operating Procedure Section: Benefits & Compensation Procedure Number: 2.30 Effective Date: 04/03/12; Revised 4/25/2016   Continuation of Benefits for a Covered Spouse or an Eligible Dependent of a Retiree not […]

Effective Date:  December 11, 2009 Subject:  Drug Policy Category: Employment 2.61   1. Purpose The Arkansas State University System (ASU System) seeks to maintain an educational and working environment free […]

Effective Date: June 3, 2021 Subject: Telecommuting Policy Category: Employment 2.62 Introduction   The Arkansas State University System recognizes that at limited times, there may be a mutual benefit for […]

Effective Date:  September 12, 2025 Subject:  Conflict of Interest and/or Conflict of Commitment Category:  Employment 2.63 1. Introduction   All full-time employees of the Arkansas State University System, whether administration, […]

Effective Date:  January 1, 2007 Subject:  Employee Debt Collection Category:  Employment 2.60   1. Purpose Arkansas State University System (ASU System) employees should promptly settle all debts owed to ASU […]

Effective Date:  March 5, 2010 Subject:  Administrative Grievance Category: Employee Grievance & Discipline 2.70   1. Purpose Arkansas State University System will afford due process for the president, chancellors, and […]

Effective Date:  June 18, 2010 Subject:  President Emeritus Benefits Category: Emeritus Benefits 2.80   1. Purpose   The Arkansas State University Board of Trustees will reward persons designated by the […]

Effective Date:  September 9, 2011 Subject:  Chancellor Emeritus Benefits Category: Emeritus Benefits 2.81   1. Purpose   In recognition of exceptional service to the Arkansas State University System (ASU System) […]

Effective Date:  September 2, 2022 Subject: Emeritus Status Category: Emeritus Benefits 2.82   All faculty and staff members, with academic rank and who have rendered ten or more years of […]

Effective Date:  April 24, 2009 Subject:  Identity Theft Prevention Category:  IT, Security, Privacy & Records 3.01 1. Purpose   Arkansas State University System (ASU System) developed this Identity Theft Prevention […]

Effective Date:  December 3, 2010 Subject:  Cell and Data Phone Category: IT, Security, Privacy & Records 3.02   1. Purpose   Arkansas State University System (ASU System) employees are issued […]

Effective Date: 09/07/07; Revised 9/18/2015 Subject: Distribution of Information Regarding Sex Offenders Policy and Residential Restrictions for Registered Sex Offenders Category:  IT, Security, Privacy & Records 3.03 The federal Campus […]

Effective Date:  September 2, 2022 Subject:  Family Educational Rights and Privacy Act Category:  IT, Security, Privacy & Records 3.04   1. Purpose   The Arkansas State University System will comply […]

Release of Deceased Student Records Operating Procedure Operating Procedure Section: IT, Security, Privacy & Records Procedure Number: 3.045 Effective Date: 12/04/10 Arkansas State University System regards academic records of deceased […]

Effective Date:  August 1, 2023 Subject:  Appropriate Use of Information & Technology Resources Category:  IT, Security, Privacy & Records 3.05 1. Purpose   Arkansas State University System (ASU System) invests […]

Effective Date:   May 4, 2012 Subject:  Misconduct in Research Category:  Research & Intellectual Property 4.01 1. Purpose   Cases of misconduct in university research, including fabrication of results, plagiarism, and […]

Effective Date: December 7, 2012; Revised December 5, 2014 Subject:  Patents Category:  Research & Intellectual Property 4.02   1. Purpose   Arkansas State University System (ASU System) will secure ownership […]

Effective Date:  12/11/2015 Subject:  Intellectual Property Not Subject to Patent Category:  Research & Intellectual Property 4.03   1. Introduction   The creativity of human beings is manifested in fields as […]

Effective Date:  May 4, 2012 Subject:  Child Maltreatment Reporting Category: Legal, Compliance, & Internal Audit 5.01   1. Purpose   Arkansas State University System strives to maintain a safe environment […]

Notification of Report of Child Maltreatment Operating Procedure Operating Procedure Section: Legal, Compliance, & Internal Audit Procedure Number: 5.015 Effective Date: 11/19/2012 Notification to President and Chair of the Board […]

Effective Date:  May 4, 2012 Subject:  Fraud Category:  Legal, Compliance, & Internal Audit 5.02   1. Purpose   The Arkansas State University System Fraud Policy is established to facilitate the […]

Effective Date: 9/15/17 Subject: Internal Control Policy Category: Legal, Compliance, & Internal Audit 5.03                                                                                                                                                                   1. Purpose   The Arkansas State University System is committed to processes that reasonably prevent […]

Freedom of Expression Operating Procedure Operating Procedure Section: Legal, Compliance, & Internal Audit Procedure Number: 5.04 Effective Date: August 1, 2023 1. Purpose   This Operating Procedure is adopted to […]

Effective Date:  May 15, 2009 Subject:  Presenting Matters to the Board of Trustees Category:  Governance 6.01 1. Purpose   The Board of Trustees is charged with the management and control […]

Effective Date:  June 6, 2024 Subject:  Board of Visitors Category:  Governance 6.02   1. Purpose   A Board of Visitors may be established for member institutions within the Arkansas State […]

Effective Date:  December 11, 2009 Subject:  Alcohol Category:  Alcohol & Weapons 7.01 1. Purpose   The Arkansas State University System seeks to maintain an educational and working environment free from […]

Effective Date:  9/15/2017 Subject: Weapons Policy Category: Alcohol & Weapons 7.02 1. Purpose   The Arkansas State University System is dedicated to providing an educational and social climate, which is […]

Effective Date:  May 7, 2010  Subject:  Commercial Filming and Photography Category:  Campus Access 8.01 1. Purpose   The Arkansas State University System will protect the intellectual property rights of its […]

Effective Date:  March 4, 2011 Subject:  Persona Non Grata Policy Category:  Campus Access 8.02 1. Purpose   Arkansas State University System will prohibit persons who have exhibited behavior detrimental to […]

Effective Date:  12/11/2015 Subject:  Unmanned Aircraft Systems Category:  Campus Access 8.03 1. Definition   An Unmanned Aircraft System (UAS) is an aircraft that is operated without the possibility of direct […]

Effective Date:  07/01/91; Revised 12/12/08 Subject:  Honorary Degree Category:  Miscellaneous 9.01 1. Purpose   The honorary degree is the highest academic honor bestowed by the Arkansas State University System Board […]

Effective Date:  10/05/94; Revised 12/12/08 Subject:  Naming of Facilities and Programs Category:  Miscellaneous 9.02   1. Purpose The Arkansas State University System Board of Trustees retains unto itself the right […]