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Search database of policies approved by the ASU System Board of Trustees and systemwide operating procedures. Policies are adopted by the Board of Trustees and announce the Board’s official positions and instructions. Operating procedures are adopted by the System President to implement policies or to otherwise prescribe uniform business practices of the System and its member institutions.

System Policies & Operating Procedures

Financial Management

Bond Financing Post-Issuance Compliance 1.01

Effective Date:  May 15, 2009 Subject:  Bond Financing Post-Issuance Compliance Category: Financial Management 1.01 1. Purpose   Arkansas State University System institutions utilize bonds to finance construction and other projects.  […]
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Conservation of Energy and Natural Resources 1.02

Effective Date:  December 11, 2009 Subject:  Conservation of Energy and Natural Resources Category:  Financial Management 1.02   1. Purpose   Arkansas State University System (ASU System) is committed to energy […]
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Financial Reserves 1.03

Effective Date:  3/6/2020 Subject: Financial Reserves Category: Financial Management 1.03                                                                                                                                                                   1. Purpose The Financial Reserves Policy is designed to protect the long-term financial health of campuses of the System […]
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Debt Management 1.04

Effective Date:  March 10, 2023 Subject:  Debt Management Category:  Financial Management 1.04   1. Purpose   The Arkansas State University System (System) Debt Management Policy (Debt Policy), in coordination with […]
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Investment & Foundations

Investment and Cash Deposits Collateralization 1.20

Effective Date: December 6, 2019 Subject: Investment and Cash Deposits Collateralization Category: Investments & Foundations 1.20 1. Purpose   Investments and cash deposits made by Arkansas State University, excluding those […]
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Investment 1.21

Effective Date:  August 1, 2023 Subject:  Investment Policy Category:  Investments & Foundations 1.21 Purpose   The Investment Policy of the Arkansas State University System is designed to meet the following […]
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Capital Assets & Construction

Construction on Leased Ground 1.40

Effective Date:  May 15, 2009 Subject:  Construction on Leased Ground Category:  Capital Assets & Construction 1.40 1. Purpose   The Arkansas State University System (ASU System) is committed to ensuring […]
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Capital Construction Project Approval Policy 1.41

Effective Date: February 28, 2014 Subject: Capital Construction Project Approval Policy Category: Capital Assets & Construction 1.41 1. Purpose   Capital construction projects require a significant commitment of state and […]
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Disposition of Real Property 1.42

Disposition of Real Property Policy Section: Capital Assets & Construction Policy Number: 1.42 Effective Date: 09/12/2025 1. Purpose   The Arkansas State University System (the “System”) Board of Trustees (the […]
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Student Tuition & Debt

Out-of-State Tuition Waiver for Residents in Contiguous Counties 1.60

Effective Date:  May 15, 2009 Subject:  Out-of-State Tuition Waiver for Residents in Contiguous Counties Category: Student Tuition & Debt 1.60 1. Purpose   The Arkansas State University System seeks to […]
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Student Accounts Receivable, Allowance for Doubtful Accounts, and Bad Debt Expense 1.61

Effective Date:  June 6, 2024 Subject: Student Accounts Receivable, Allowance for Doubtful Accounts, and Bad Debt Expense Category: Student Tuition & Debt 1.61   1. Purpose   The Student Accounts […]
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Travel

Travel Expense Reimbursement 1.80

Effective Date: July 1, 2025 Subject: Travel Expense Reimbursement Category:  Travel 1.80 1. Purpose   Cost containment is and will continue to remain a major focus of the Arkansas State […]
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Recruitment & Appointment

Nepotism 2.01

Effective Date:  May 15, 2009 Subject:  Nepotism Category:  Recruitment & Appointment 2.01   1. Purpose   The Arkansas State University System must avoid potential or perceived conflicts of interest that […]
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Affirmative Action 2.02

Effective Date:  September 25, 2009 Subject:  Affirmative Action Category: Recruitment & Appointment 2.02     1. Purpose The Arkansas State University System is committed to the goal of equal opportunity […]
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Background Checks 2.03

Effective Date: September 25, 2009 Subject: Background Checks Category: Recruitment & Appointment 2.03   1. Purpose   Background checks will be performed on applicants for employment within the Arkansas State […]
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New Hire and Annual Employee Training Policy 2.04

Category: Recruitment & Appointment Policy Number: New Hire and Annual Employee Training Policy 2.04 Effective Date: 01/01/2026   1. Policy Statement To ensure compliance with federal and state laws, promote […]
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Benefits & Compensation

Access to Account Due to Hardship 2.20

Effective Date:  04/07/67; Revised 06/09/05 Subject:  Retirement – Access to Account Due to Hardship Category:  Benefits & Compensation 2.20   Arkansas State University System wishes to allow any employee who […]
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Access to Retirement Accounts by Full-Time Employees 2.21

Effective Date:  May 15, 2009 Subject:  Access to Retirement Accounts by Full-Time Employees Category:  Benefits & Compensation 2.21   1. Purpose   Arkansas State University will make retirement account funds […]
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Retirement Contributions for Visiting Scholars 2.22

Effective Date:  May 15, 2009 Subject:  Retirement Contributions for Visiting Scholars Category:  Benefits & Compensation 2.22 1. Purpose   Arkansas State University actively recruits visiting scholars to teach on its […]
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Payment for Unused Sick Leave Upon Retirement 2.23

Effective Date:  December 11, 2009 Subject:  Payment for Unused Sick Leave upon Retirement Category:  Benefits & Compensation 2.23 1. Purpose   The Arkansas State University System will have a uniform […]
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Employee Discount of Tuition and Select Fees 2.24

Effective Date:  January 1, 2023 Subject:  Employee Discount of Tuition and Select Fees Category:  Benefits & Compensation 2.24 1. Purpose   Arkansas State University System will discount tuition and select […]
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Annual Leave Policy 2.25

Effective Date: July 1, 2023 Subject: Annual Leave Policy Category: Benefits & Compensation 2.25 1. Purpose   This policy does the following: Establishes eligibility criteria for accrual of annual leave; […]
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Early Retirement Benefits 2.26

Effective Date:  September 15, 2023 Subject:  Early Retirement Benefits Category:  Benefits & Compensation 2.26 1. Purpose   Employees providing dedicated and lengthy service to an Arkansas State University System institution […]
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Time and Attendance Management Operating Procedure

Time and Attendance Management Operating Procedure for Non-Exempt Employees Under the Fair Labor Standards Act Operating Procedure Section: Human Resources Procedure Number: 2.27 Effective Date: 11/01/2016 1. Scope   In […]
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Maximum Working Hours for Employees Not Eligible for Benefits Operating Procedure

Maximum Working Hours for Employees Not Eligible for Benefits Operating Procedure Operating Procedure Section: Human Resources Procedure Number: 2.28 Effective Date: 7/1/2013 (revised 4/8/2014)   Every campus in the Arkansas […]
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Professional Development Operating Procedure for Classified Employees

Professional Development Operating Procedure for Classified Employees Operating Procedure Section: Benefits & Compensation Procedure Number: 2.29 Effective Date: 06/19/2014 In order to increase the adult degree completion rate ASU will […]
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Post Retirement Benefits Operating Procedure

Operating Procedure Section: Benefits & Compensation Procedure Number: 2.30 Effective Date: 04/03/12; Revised 4/25/2016   Continuation of Benefits for a Covered Spouse or an Eligible Dependent of a Retiree not […]
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Employment

Drug Policy 2.61

Effective Date:  December 11, 2009 Subject:  Drug Policy Category: Employment 2.61   1. Purpose The Arkansas State University System (ASU System) seeks to maintain an educational and working environment free […]
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Telecommuting 2.62

Effective Date: June 3, 2021 Subject: Telecommuting Policy Category: Employment 2.62 Introduction   The Arkansas State University System recognizes that at limited times, there may be a mutual benefit for […]
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Conflict of Interest and/or Conflict of Commitment 2.63

Effective Date:  September 12, 2025 Subject:  Conflict of Interest and/or Conflict of Commitment Category:  Employment 2.63 1. Introduction   All full-time employees of the Arkansas State University System, whether administration, […]
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Employee Offboarding Operating Procedure

Effective Date: Jan. 13, 2026 Human Resources Employee Offboarding Operating Procedure Responsible Office: System Office of Human Resources   1. Purpose The purpose of this procedure is to establish a […]
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Employee Grievance & Discipline

Employee Debt Collection 2.60

Effective Date:  January 1, 2007 Subject:  Employee Debt Collection Category:  Employment 2.60   1. Purpose Arkansas State University System (ASU System) employees should promptly settle all debts owed to ASU […]
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Administrative Grievance 2.70

Effective Date:  March 5, 2010 Subject:  Administrative Grievance Category: Employee Grievance & Discipline 2.70   1. Purpose Arkansas State University System will afford due process for the president, chancellors, and […]
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Emeritus Benefits

President Emeritus Benefits 2.80

Effective Date:  June 18, 2010 Subject:  President Emeritus Benefits Category: Emeritus Benefits 2.80   1. Purpose   The Arkansas State University Board of Trustees will reward persons designated by the […]
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Chancellor Emeritus Benefits 2.81

Effective Date:  September 9, 2011 Subject:  Chancellor Emeritus Benefits Category: Emeritus Benefits 2.81   1. Purpose   In recognition of exceptional service to the Arkansas State University System (ASU System) […]
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Emeritus Status 2.82

Effective Date:  September 2, 2022 Subject: Emeritus Status Category: Emeritus Benefits 2.82   All faculty and staff members, with academic rank and who have rendered ten or more years of […]
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IT Security Privacy & Records

Identity Theft Prevention 3.01

Effective Date:  April 24, 2009 Subject:  Identity Theft Prevention Category:  IT, Security, Privacy & Records 3.01 1. Purpose   Arkansas State University System (ASU System) developed this Identity Theft Prevention […]
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Cell and Data Phone 3.02

Effective Date:  December 3, 2010 Subject:  Cell and Data Phone Category: IT, Security, Privacy & Records 3.02   1. Purpose   Arkansas State University System (ASU System) employees are issued […]
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Distribution of Information Regarding Sex Offenders Policy and Residential Restrictions for Registered Sex Offenders 3.03

Effective Date: 09/07/07; Revised 9/18/2015 Subject: Distribution of Information Regarding Sex Offenders Policy and Residential Restrictions for Registered Sex Offenders Category:  IT, Security, Privacy & Records 3.03 The federal Campus […]
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Family Educational Rights and Privacy Act 3.04

Effective Date:  September 2, 2022 Subject:  Family Educational Rights and Privacy Act Category:  IT, Security, Privacy & Records 3.04   1. Purpose   The Arkansas State University System will comply […]
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Release of Deceased Student Records Operating Procedure

Release of Deceased Student Records Operating Procedure Operating Procedure Section: IT, Security, Privacy & Records Procedure Number: 3.045 Effective Date: 12/04/10 Arkansas State University System regards academic records of deceased […]
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Appropriate Use of Information & Technology Resources 3.05

Effective Date:  August 1, 2023 Subject:  Appropriate Use of Information & Technology Resources Category:  IT, Security, Privacy & Records 3.05 1. Purpose   Arkansas State University System (ASU System) invests […]
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Research & Intellectual Property

Misconduct in Research 4.01

Effective Date:   May 4, 2012 Subject:  Misconduct in Research Category:  Research & Intellectual Property 4.01 1. Purpose   Cases of misconduct in university research, including fabrication of results, plagiarism, and […]
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Patents 4.02

Effective Date: December 7, 2012; Revised December 5, 2014 Subject:  Patents Category:  Research & Intellectual Property 4.02   1. Purpose   Arkansas State University System (ASU System) will secure ownership […]
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Intellectual Property Not Subject to Patent 4.03

Effective Date:  12/11/2015 Subject:  Intellectual Property Not Subject to Patent Category:  Research & Intellectual Property 4.03   1. Introduction   The creativity of human beings is manifested in fields as […]
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Legal Compliance & Internal Audit

Child Maltreatment Reporting 5.01

Effective Date:  May 4, 2012 Subject:  Child Maltreatment Reporting Category: Legal, Compliance, & Internal Audit 5.01   1. Purpose   Arkansas State University System strives to maintain a safe environment […]
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Notification of Report of Child Maltreatment Operating Procedure

Notification of Report of Child Maltreatment Operating Procedure Operating Procedure Section: Legal, Compliance, & Internal Audit Procedure Number: 5.015 Effective Date: 11/19/2012 Notification to President and Chair of the Board […]
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Fraud 5.02

Effective Date:  May 4, 2012 Subject:  Fraud Category:  Legal, Compliance, & Internal Audit 5.02   1. Purpose   The Arkansas State University System Fraud Policy is established to facilitate the […]
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Internal Control 5.03

Effective Date: 9/15/17 Subject: Internal Control Policy Category: Legal, Compliance, & Internal Audit 5.03                                                                                                                                                                   1. Purpose   The Arkansas State University System is committed to processes that reasonably prevent […]
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Freedom of Expression Operating Procedure

Freedom of Expression Operating Procedure Operating Procedure Section: Legal, Compliance, & Internal Audit Procedure Number: 5.04 Effective Date: August 1, 2023 1. Purpose   This Operating Procedure is adopted to […]
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Relations With Foreign Adversaries 5.04

Effective Date: 12/12/2025 Subject: Relations With Foreign Adversaries Category: Legal Compliance 5.04   1. Policy Statement The Arkansas State University System (the “System”) Board of Trustees (the “Board”) seeks to […]
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Governance

Presenting Matters to the Board of Trustees 6.01

Effective Date:  May 15, 2009 Subject:  Presenting Matters to the Board of Trustees Category:  Governance 6.01 1. Purpose   The Board of Trustees is charged with the management and control […]
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Board of Visitors 6.02

Effective Date:  June 6, 2024 Subject:  Board of Visitors Category:  Governance 6.02   1. Purpose   A Board of Visitors may be established for member institutions within the Arkansas State […]
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Alcohol & Weapons

Alcohol 7.01

Effective Date:  December 11, 2009 Subject:  Alcohol Category:  Alcohol & Weapons 7.01 1. Purpose   The Arkansas State University System seeks to maintain an educational and working environment free from […]
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Weapons 7.02

Effective Date:  9/15/2017 Subject: Weapons Policy Category: Alcohol & Weapons 7.02 1. Purpose   The Arkansas State University System is dedicated to providing an educational and social climate, which is […]
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Campus Access

Commercial Filming and Photography 8.01

Effective Date:  May 7, 2010  Subject:  Commercial Filming and Photography Category:  Campus Access 8.01 1. Purpose   The Arkansas State University System will protect the intellectual property rights of its […]
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Persona Non Grata 8.02

Effective Date:  March 4, 2011 Subject:  Persona Non Grata Policy Category:  Campus Access 8.02 1. Purpose   Arkansas State University System will prohibit persons who have exhibited behavior detrimental to […]
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Unmanned Aircraft Systems 8.03

Effective Date:  12/11/2015 Subject:  Unmanned Aircraft Systems Category:  Campus Access 8.03 1. Definition   An Unmanned Aircraft System (UAS) is an aircraft that is operated without the possibility of direct […]
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Miscellaneous

Honorary Degree 9.01

Effective Date:  07/01/91; Revised 12/12/08 Subject:  Honorary Degree Category:  Miscellaneous 9.01 1. Purpose   The honorary degree is the highest academic honor bestowed by the Arkansas State University System Board […]
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Naming of Facilities and Programs 9.02

Effective Date:  10/05/94; Revised 12/12/08 Subject:  Naming of Facilities and Programs Category:  Miscellaneous 9.02   1. Purpose The Arkansas State University System Board of Trustees retains unto itself the right […]
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